There are several ways you can add users to your account. You can send them an invite, share your sign up link, bulk onboard, or add them manually.
WegoPro supports two types of users you can add manually: Employees and Guests.
Understanding user types
| Employees | Guests |
Can sign in to WegoPro | ✅ Yes | ❌ No |
Can be booked for travel | ✅ Yes | ✅ Yes |
Typical use case | Staff members of your company | Family members of employees, contractors, or external travellers |
Adding an employee manually
To add employees manually to your WegoPro account, follow these steps:
Log in to your WegoPro account
Go to Company settings and select Users
Click on Add new users and select Add employee manually
Once done, you will see a form to fill in your employees' details
First name, Last name, Email, and Role are required fields.
Optionally you can assign them a Group and/or Cost centre as well
Once you click Add new user, they will get an email with instructions to reset their password.
You can also silently add the user (without triggering an email) by unchecking the checkbox, saying, "Send an email to the user with password reset instructions."
Adding a guest manuallyGuests are users who need to be booked for travel but do not have access to the WegoPro platform. Common examples include family members of employees, external contractors, or any traveller who is not part of your company.
To add a guest manually:Log in to your WegoPro account
Go to Company settings and select Users
Click on Add new users and select Add guest manually
Once done, you will see a form to fill in your employees' details
First name, Last name and Email are required fields.
Optionally you can assign them a Group and/or Cost centre as well
Click Add new user to complete the process. No sign-in credentials or password reset email will be sent, as guests do not have platform access.