As an admin, adding corporate rates for the hotel on WegoPro is very easy. Simply follow these steps.
Click Sign in on the WegoPro homepage and select your company (You can directly sign in using your company's WegoPro URL as well).
Go to Company Settings and select Corporate Rates from the Travel section.
You will see a list of all the previously added hotels for which you have already set corporate rates.
Click on the Create New button if you want to add a new corporate rate for a hotel.
Search for the hotel for which you want to add a corporate rate.
Set up corporate rates by clicking the Add Rate button.
You will see a modal where you can:
a. Add Room Type.
b. Add amenities tailored to business travelers, such as breakfast, dinner, late check-out, flexible or last-minute cancellation, breakfast or coffee included, or free parking.
c. Add a Corporate Code.
d. Add the Negotiated Rate (per night).Click Save.
After you have added the corporate rate for the hotel, you will see this hotel at the end of the list under Travel -> Corporate Rates, indicating that you have negotiated rates with the hotel.
Setting up Seasonal Corporate Rates
WegoPro supports Seasonal Corporate Rates, letting you set different negotiated rates, or blackout periods, for specific date ranges within the same room type.
This is useful for hotels where your negotiated pricing varies by season, event, or peak period.
How it works
Each room type has one Global Corporate Rate (the default rate you set when creating the hotel entry). On top of this, you can configure date-based rate entries per room type using the Rate Calendar.
Dates covered by a calendar entry use that entry's rate
Dates with no calendar entry use the Global Corporate Rate
Blackout dates show no corporate rate; travellers see public rates instead
Adding a seasonal rate entry
Go to Company Settings → Travel → Corporate Rates and click on the hotel you want to configure.
Click on the room type you want to add seasonal rates for.
In the Rate Calendar section, click Add Entry.
For each entry, you can configure:
Date Range: the start and end dates this rate applies to
Corporate Rate: the negotiated rate per night for this period
Reason or Tag: an internal label for your reference, not visible to travellers. Eg. High Season, Low Season, Christmas Peak, or Blackout
Recurrence: choose whether this entry applies this year only or every year on the same dates
Inclusions, cancellation policy, and minimum nights: configurable per entry, just like the global rate
Click Save.
Note: Overlapping date ranges within the same room type are not allowed. The system flags conflicts when you save.
Blackout dates
During blackout periods, no corporate rate is applied and travellers will see supplier/public rates for those dates. To mark a period as blackout:
Add a new entry in the Rate Calendar.
Set the date range.
Select Blackout as the tag. No rate field is required.
Set recurrence as needed and click Save.
How pricing works for stays that span multiple rate periods
If a traveller's dates span more than one rate period, WegoPro automatically calculates a blended total. Travellers see only the total price and a per-night average.
Example:
Global corporate rate: $100/night
Peak Season rate (Dec 20 – Dec 31): $150/night
Stay: Dec 18 – Jan 1 (14 nights)
Period | Nights | Rate | Subtotal |
Dec 18 – Dec 19 (global rate) | 2 | $100/night | $200 |
Dec 20 – Dec 31 (peak season) | 12 | $150/night | $1,800 |
Total | 14 nights | ~$142.86/night avg | $2,000 |
The traveller sees: $2,000 total, $142.86 per night. The blended rate displays seamlessly with no separate breakdown.
How to remove one or multiple hotels from the list of hotels supporting corporate rates
Go to Company settings and select Corporate rates from the Travel section.
Select one or more hotels you want to remove from the list.
Click delete.
You will see a modal like this, where we double-confirm that you really want to delete the corporate rates for this hotel. If you click delete, we will remove this hotel from the list of corporate rate hotels.
How to edit various parameters for hotels that support corporate rates
Go to Company settings and select Corporate rates from the Travel section.
Click on any hotel from the list of hotels that support corporate rates. You will see a modal where you can update the parameters of the corporate rate.
3. Now click Update
As an employee, if your company has added corporate rates for a list of hotels, you will be able to see them when you are searching for hotels on WegoPro
Click Sign in on the WegoPro homepage and select your company (You can directly sign in using your company's WegoPro URL as well).
By default, we will bring you to the Travel feature, where you can switch to Hotels tab under Discover
Fill in your destination and preferred travel dates and click Search hotels.
You will see a Corporate rate label along with the hotel details, which means your company has negotiated rates for those hotels.
Click on the corporate hotel that suits you and select your preferred room.
Complete your traveller profile on the Booking summary screen (once you enter your details, WegoPro will remember these for your future bookings) and click Continue to pay
Select the payment method (Charge to the company or use a personal credit card)
Enter the payment details and click Confirm and pay
That's it. You're all set for your trip
Depending on the hotel and negotiate corporate rates , these additional benefits may include:
Late check-out
Flexible or last-minute cancellation
Breakfast or lunch or or coffee included
Free parking
Free Wi-Fi etc
These perks make travel more flexible and satisfying for employees while saving companies money on ancillary expenses.
Note: If your stay spans a seasonal rate change, WegoPro automatically shows a blended per-night rate and total. No action is needed on your end.
Important 💡:
To enable corporate rates for your account, reach out to your Account Manager or email support@wegopro.com.
All bookings made using your corporate rates are still subject to any applicable booking/service fees when booked through the WegoPro platform.